Accounts Payable
Overview
Accounts Payable represents the money owed by the ISP to its prepaid resellers. When a prepaid reseller deposits an advance payment with you, they are essentially pre-purchasing services. You hold their money and owe them service activations in return. Until those services are consumed, the prepaid balance is recorded as a liability — your Accounts Payable.
When Does Accounts Payable Arise?
Accounts Payable is created whenever you receive an advance payment from a prepaid reseller (Add Balance). The logic is:
- Prepaid reseller pays you cash → You add balance to their account.
- ISPBills records this as Accounts Payable — you owe services worth that amount.
- Each time the reseller activates a customer, the activation cost is deducted from their prepaid balance.
- As the balance is consumed, your Accounts Payable decreases.
The Accounts Payable Page
The Accounts Payable list shows all prepaid operators and their current credit balances:
| Column | Description |
|---|---|
| Operator / Reseller Name | Name of the prepaid reseller |
| Prepaid Balance | Amount of advance credit remaining — the value of services you still owe |
| Actions | Add Balance, View Statement |
Adding Balance to a Prepaid Reseller
When a prepaid reseller makes a payment:
- Navigate to Resellers & Managers > Resellers.
- Find the prepaid reseller.
- Click Actions > Add Balance.
- Enter the amount received and the payment date.
- Click Save.
The reseller's prepaid balance increases, and the corresponding amount is added to your Accounts Payable total.
How Accounts Payable Decreases
Each time a prepaid reseller uses their balance:
- Activates a new customer → their prepaid balance decreases by the operator price.
- Renews a customer's package → their prepaid balance decreases by the operator price.
As balance is consumed, the Accounts Payable figure on the dashboard decreases accordingly.
Dashboard Summary
The total Accounts Payable (sum of all prepaid reseller balances) is displayed on the ISPBills Dashboard. This figure represents the total advance funds you are holding for prepaid resellers — i.e., the total value of services you are obligated to provide.
Accounts Payable vs. Accounts Receivable
These two metrics are often confused. Here is the distinction in the ISPBills context:
| Accounts Receivable | Accounts Payable | |
|---|---|---|
| Who owes whom | Postpaid resellers owe you | You owe services to prepaid resellers |
| Source | Postpaid reseller activations on credit | Advance cash received from prepaid resellers |
| Reduced by | Reseller makes a cash payment to you | Reseller activates customers (consumes prepaid balance) |
| Dashboard indicator | Money coming in | Services you must deliver |
In simple terms:
- Receivable = credit you extended to others.
- Payable = credit others extended to you (in the form of advance payment).